Alumni Affairs

The Association

Name

The name of the organization shall be the Southwest Tennessee Community College Alumni Association.

Purpose

The purposes of the Alumni Association shall be to promote interest in the general welfare of the College, its student body, faculty, staff and alumni and to promote and support the College in business, industrial circles and other areas of potential growth.

Article I - Membership

Section I - Regular Members

All persons who had been regularly enrolled at Southwest Tennessee Community College and the former Shelby State Community College and State Technical Institute at Memphis shall be eligible for membership in the Association.

Section II - Honorary Members

All persons who have rendered outstanding service to Southwest Tennessee Community College and are not eligible for regular membership.

Section III - Associate Members

All persons who have demonstrated interest in Southwest Tennessee Community College by participation in the College’s Annual Fund campaign that is conducted by this Association; those persons who have demonstrated an interest in Southwest and are nominated to associate membership by the alumni chapter provided such persons are not eligible for regular membership.

Section IV - Membership Privileges

All members of this Association shall be entitled to full participation in the programs of the Association, but honorary and associate members shall not be entitled to vote or hold any office in the Association.

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Article II - Donations

Donations will be accepted at the Association’s annual meetings.

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Article III - Meetings

Section I - Annual Meeting

The Executive Board shall hold an annual meeting of its members. Annual meetings are mandatory for the purpose of conducting the business of the Association.

Section II - Special Meetings

Special meetings of the Association may be called by a majority of the members of the Executive Board of this Association, provided that notice shall be given to the members of the Association in a communication prior to the special meeting.

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Article IV - Executive Board

Section I - Executive Board

The Executive Board of the Association shall be the President, Vice-President, Secretary, Treasurer, at large members and the College.

Section II - President

The President shall be the chief executive officer of the Association. Her/his duties shall be to preside at general membership and Executive Board meetings, execute resolutions of the general membership and Executive Board, appoint all committee chairpersons, and address the general membership and Executive Board.

Section III - Vice President

The Vice President shall perform the duties of the President in her/his absence and other functions as designated by the Executive Board. The Vice President shall succeed the President.

Section IV - Secretary

The duties of the Secretary shall be to record and maintain the minutes and records of the Association, to distribute copies of minutes to the Executive Board, and to preside in the absence of the President and the Vice President.

Section V - Treasurer

The duties of the Treasurer shall be to collect donations, maintain necessary records, disburse Association expenditures and render regular reports to the membership as requested. An auditing committee appointed by the President shall audit the treasury at the end of each term. The President and the Treasurer shall sign all disbursements. The Director of Alumni Affairs shall approve all disbursements.

Section VI - At Large Members

The at large members shall be voting members of the Executive Board. Each one shall serve as chairperson of one of the following committees: Fund-raising and Special Projects, Membership, or Social Activities.

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Article V - Elections

Section I - Nominations

The President shall appoint a nomination committee prior to each annual meeting. The committee shall solicit nominations for Vice President, Secretary, Treasurer and at large members in good standing, screen the nominations and submit a list of nominees at the annual business meeting. Nominations shall also be accepted from the floor. Section II. Election. Officers shall be elected by majority vote of active alumni present at the annual business meeting.

Section III - Term of Office

The term of office shall be for two years.

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Article VI - Quorum

A quorum shall consist of those members present at any announced meeting.

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Article VII -Robert’s Rules of Order

All meetings shall be conducted according to Robert’s Rules of Order unless otherwise specified in the constitution.

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Article VIII - Amendments

Amendments to this constitution shall be submitted to the Executive Board in writing for submission to members for a vote at the annual business meeting. A two-thirds majority vote shall be necessary for adoption of any amendment.

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