Policy Manual
The Tennessee Board of Regents has established policies and guidelines that are implemented on a system-wide basis. View the TBR policies and guidelines. The current Southwest policies are listed below.
Name of Policy-Policy Number
- Policy Preparation Guidelines 1:00:00:00/0
- Duties of the President 1:03:02:00/1
- Image Standards 1:00:00:00/2
- Inclement Weather and Emergency Closing 1:00:00:00/3
- Inspection and Copying of Public Records 1:12:00:00/4
- Internal Auditing 1:00:00:00/5
- Responsibility during Administrator's Absence 1:00:00:00/6
- Contracts and Agreements Requiring President's Approval 1:03:02:10/7
- Managing Internal Controls 1:03:10:00/8
- Committee, Councils, and Governance Groups 1:03:10:00/9
- Substantive Change 1:03:04:00/10
- Conflict of Interest 1:02:03:10/11
- Delegation of Authority/Signature Authorization 1:03:02:20/12
- Behavioral Intervention Teams 1:00:00:00/13
- Minors on Campus 1:00:07:04/14
- Contested Cases Subject to the Uniform Administrative Procedures Act 1:06:00:05/15
- Solicitation and Acceptance of Gifts 1:01:04:00/16
- Animals on Campus 1:03:02:55/16 (See 6:03:02:55/16)
- Southwest Tennessee Community College Foundation 1:01:07:02/17
- Use of Campus Property and Facilities 1:03:02:50/17 (See 6:03:02:50/17)
- Traffic and Parking Regulations 1:05:00:00/18 (See 6:05:00:00/10
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- Prohibition on Drugs, Drug Paraphernalia, and Alcoholic Beverages 1:05:01:01/19 (See 6:05:01:01/19)
- Tobacco-Free Campus 1:07:00:10/20 (See 6:05:01:02/23)
- Crime Awareness, Campus Safety, College/University Security Information Act 1:00:00:00/21 (See 6:00:00:00/21)
- Solicitation of External Funds (merged Approval to Solicit and Proposal Preparation) 1:01:04:01/29
- Grants Management 1:01:04:03/31
Name of Policy-Policy Number
- Academic Credit 2:00:00:00/1
- Course Load 2:00:00:00/2
- Master Inventory of Courses 2:00:00:00/3
- Transfer of Credit 2:00:00:00/5
- General Admission Requirements 2:03:00:00/6
- Admission to Allied Health and Nursing Programs 2:03:00:00/7
- Auditing Classes 2:03:00:00/8
- Retention and Progression Standards 2:03:01:01/10
- Academic Appeals 2:03:01:01/11
- Distance Education 2:05:00:00/12
- Academic Advising 2:00:00:00/13
- Academic Honors and Awards 2:00:00:00/14
- Academic Program/Department Transfer 2:00:00:00/15
- Alternative Credit/Prior Learning Assessment 2:00:00:00/16
- Continuing Education Unit 2:00:00:00/17
- Course Cancellations 2:00:00:00/18
- Course Reduction for Faculty Senate President and Secretary 2:00:00:00/19
- Course Syllabus 2:00:00:00/20
- Curriculum Review and Development 2:00:00:00/21
- Grading System 2:00:00:00/23
- Independent Study, Practica, Cooperative Education, and Internships 2:00:00:00/24
- Registration 2:00:00:00/26
- Schedule of Classes 2:00:00:00/27
- Testing and Evaluation for Student Placement and Satisfaction 2:00:00:00/28
- Textbook Usage 2:00:00:00/29
- Visiting Classroom Lecturers 2:00:00:00/30
- Learning Management System Minimum Use 2:00:00:00/31
- Class Attendance 2:03:00:00/33
- Adding, Dropping, and Withdrawing From Courses 2:03:01:01/35
- Policy on Possible Research Misconduct 2:06:00:00/36
- English Language Learners 2:03:00:03/38
- Cost of Textbooks 2:07:00:00/39
- Degree and Certificate Requirements 2:01:00:00/41
Name of Policy-Policy Number
- Student Publications 3:00:00:00/2
- Student Organizations 3:01:01:00/4
- Academic Dishonesty 3:02:00:01/6
- Classroom Misconduct 3:02:00:01/7
- Student Conduct and Disciplinary Sanctions 3:02:00:01/8
- Student Due Process Rights 3:02:01:00/9
- Student Traffic Appeals 3:02:02:00/10
- Confidentiality of Student Records 3:02:03:00/13
- Financial Aid, Student Scholarships, and Student Grants 3:04:01:00/16
- Satisfactory Academic Progress For Federal Financial Aid Recipients 3:04:01:00/17
- Regulations for Classifying Students In-State and Out-of-State for the Purpose of Payment of College Fees and Tuition 3:05:01:00/18
- Student Complaints 3:02:01:01/22
- Tobacco-Free Campus 3:05:01:02/23 (see 1:07:00:10/20)
- Sexual Misconduct 3:06:00:00/24
- Ethical Recruitment of Prospective Students & Military Affiliated Individuals 3:03:01:03/25
- Reimbursement of Tuition Assistance Funds to Military Affiliates 3:03:01:04/26
Name of Policy-Policy Number
- Admission Charges to Southwest Tennessee Basketball Games 4:00:00:00/1
- Budget Policies and Procedures 4:00:00:00/2
- Employee Debts to the College 4:00:00:00/8
- Equipment Inventory Control 4:00:00:00/9
- Petty Cash Procedures/Authorization 4:00:00:00/12
- Purchasing Policies and Procedures 4:02:10:00/18
- Memberships and Subscriptions 4:00:00:00/20
- General Travel 4:03:03:00/21
- Charging and Distribution of Indirect Costs (Overhead) Policy 4:00:00:00/24
- Discretionary Business Expenses 4:07:00:00/27
- Business Meals 4:07:00:00/34
- Refund of Registration Fees and Tuition 4:01:03:01/39
- Book Allowance Policy 4:01:03:02/40
- Athletic and Other Student Group Travel 4:03:03:50/42
Name of Policy-Policy Number
- General Personnel 5:01:00:00/0
- Americans with Disabilities Act Grievance Procedures 5:00:00:00/2
- Background Check Process 5:00:00:00/3
- Class Attendance During Working Hours 5:00:00:00/4
- Employee Classification and Compensation 5:00:00:00/5
- Deductions for Contributions to Charitable Organizations 5:00:00:00/8
- Conduct and Behavior 5:00:00:00/9
- Anti-Harassment and Anti-Bullying 5:00:00:00/15
- Time Keeping 5:01:00:00/16
- Financial Exigency 5:00:00:00/19
- Hiring Procedures 5:01:00:00/20
- Faculty Extra Compensation for Additional Duties and Interim Appointments 5:01:00:01/21
- Non-Faculty Overtime, Compensatory Time, and Extra Compensation 5:01:00:00/22
- Transfers and Promotions 5:01:00:00/23
- Personnel Records 5:01:00:10/24
- Sick Leave Bank 5:01:01:00/25
- Prevention of Workplace Violence 5:01:00:01/26
- Equal Employment Opportunity, Affirmative Action, Discrimination, Nepotism 5:01:02:00/28
- Non-Discrimination on the Basis of Sex in Education Programs and Activities 5:01:02:00/29
- Non-Support Staff Employee Complaints and Grievances 5:02:03:00/30
- Faculty Performance Evaluation and Development 5:01:00:03/34
- Faculty Promotions 5:02:02:01/37
- Academic Tenure 5:02:03:01/38
- Academic Freedom and Responsibilities 5:02:03:02/39
- Adjunct Faculty Teaching Load 5:01:00:04/40
- Code of Conduct 5:00:00:00/41
- Minimum Faculty Teaching Qualifications 5:02:01:00/42
- Faculty Emeritus 5:02:01:10/43
- Student, Volunteer, and Temporary Worker 5:01:00:00/44
- Reduction in Force/Realignment of Non-Tenured Employees 5:01:00:00/45
- Non-Faculty Performance Evaluation 5:01:00:04/47
- Outside Employment 5:01:05:00/48
- Alternate Work Arrangements 5:01:01:20/49
- Faculty Appointments 5:02:07:00/50
- Compliance with Accreditation Requirements 5:00:00:01/51
- Faculty Compensation during Summer Session 5:02:04:10/52
- Offboarding Process 5:02:04:10/53
- Oral and Written English Proficiency 5:02:01:03/54
- Acceptable Usage 6:00:00:00/5
- Claims Process Before the Claims Commission 6:00:00:00/6
- Litigation Hold Notice 6:00:00:00/9
- Faculty and Staff Traffic Appeals 6:00:00:00/10
- Maintenance of Facilities 6:00:00:00/11
- Voice Mail 6:00:00:00/15
- Animals on Campus 6:03:02:55/16
- Use of Campus Property and Facilities 6:03:02:50/17
- Traffic and Parking Regulations 6:05:00:00/18
- Motor Vehicles 6:03:02:00/19
- Prohibition on Drugs, Drug Paraphernalia, and Alcoholic Beverages 6:05:01:01/19
- Crime Awareness, Campus Safety, College/University Security Information Act 6:00:00:00/21
- Student Email Policy 6:00:00:00/22
- Employee Email Policy 6:00:00:00/23
- Tobacco-Free Campus 6:05:01:02/23
- Mobile Communications Policy 6:03:04:00/25
- Mobile Computing Device Policy 6:02:10:02/26
- Classroom Furniture 6:00:00:00/32
- Office Furniture 6:00:00:00/33
- Vehicle Replacement 6:03:02:01/35
- Space Utilization 6:01:02:00/36
- Electronic Information Security Policy 6:02:20:00/37
Contact Us
- Chief of Staff Office
- Union Avenue Campus Parrish Building, Room 221
- Chief of Staff
- Tameka Perry
- tnperry@southwest.tn.edu
- 901-333-5005