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Southwest’s new policy changes align with TBR guidelines

By Tameka Perry, Esq.

PoliciesIn the last Policy Matters column, we discussed that there are instances when Southwest policies must be revised to align with Tennessee Board of Regents (TBR) regulations. Below are the links to one (1) new policy and four (4) updated policies, designed to align with TBR guidelines. Southwest students and employees are encouraged to take a moment to review these important policy revisions.  
 
Delegation of Authority/Signature Authorization
1:03:02:20/13- https://www.southwest.tn.edu/policy/section1/1-03-02-20-12.pdf
The purpose of this policy is to establish which employees may sign documents on behalf of other employees. A copy of a delegation form is attached as the last page of the policy. The completed form must be submitted to the Office of the Chief Financial Officer.
             
Refund of Registration Fees and Tuition
4:01:03:01/39- https://www.southwest.tn.edu/policy/section4/4-01-03-01-39.pdf Revision to this policy clarifies when fees and tuition could be reimbursable for summer sessions and other short terms.
 
Faculty Compensation during Summer Session
5:02:04:10/52- https://www.southwest.tn.edu/policy/section5/5-02-04-10-52.pdf
For several years TBR has had a policy related to faculty compensation during summer sessions, however, Southwest did not. Pursuant to TBR’s guidelines, this Southwest policy was created and published in the College’s manual.
 
Outside Employment and Extra Compensation for Additional Assignments
 5:01:05:00/48- Outside Employment
The original version of this policy was published in December of 2020. Revisions were necessary to clarify guidelines for mini-terms and other periods shorter than a customary semester.
 
Alternate Work Arrangements
5:01:01:20/49- https://www.southwest.tn.edu/policy/section5/5-01-01-20-49.pdf
TBR has had guidelines for alternate work arrangements for several years. During the pandemic, Southwest developed its own policy using TBR guidelines as a basis. When TBR recently updated its guidelines, it became necessary for the College to also make revisions. Please take time to review the comprehensive policy if you are interested in an alternate work arrangement. If you and your supervisor agree to an arrangement, the form attached to the policy should be completed and submitted to the human resources department.

For questions, please contact Equity and Compliance Director Tameka Perry.